Privacy Policy

Last Updated: April 6, 2026

At MindSights, PC, we value your privacy and are committed to protecting your personal and health-related information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website, use our contact forms, or engage with our appointment services.

1. Information We Collect

We collect information that identifies, relates to, or could reasonably be linked to you (“Personal Information”).

  • Contact Information: Name, email address, and phone number provided via our appointment platform or Jotform (a HIPAA-compliant third-party platform).
  • Health Information: Any preliminary information you provide regarding services sought, which is treated with the highest level of confidentiality. This data is collected securely via our clinical intake tools and Jotform.
  • Technical Data: Your IP address, browser type, and usage patterns collected via Google Analytics cookies to help us improve our website experience.

2. How We Use Your Information

We use the collected data to:

  • Schedule and confirm professional appointments.
  • Send automated appointment reminders via SMS or email.
  • Improve our website functionality and user experience.
  • Comply with legal and regulatory obligations.

3. SMS and Mobile Messaging Privacy

We are committed to protecting your mobile privacy.

  • No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. * Information sharing to subcontractors in support services, such as customer services or technical support, is permitted to facilitate our messaging services.
  • Sharing Disclaimer: All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties, excluding aggregators and providers of the Text Message services.

4. Cookies and Tracking Technologies

We use Google Analytics to understand how visitors engage with our site. Google Analytics uses “cookies” to collect standard internet log information and visitor behavior in an anonymous form.

5. Third-Party Service Providers

We partner with specific third parties to run our business efficiently:

  • Jotform: For secure data collection and intake.
  • Appointment Platforms: To manage scheduling and reminders.
  • These providers are contractually obligated to protect your data and are prohibited from using your personal information for their own marketing purposes.

6. HIPAA and Medical Confidentiality

If you are a client of MindSights, PC, your Protected Health Information (PHI) is further protected under the Health Insurance Portability and Accountability Act (HIPAA).

Note: Our website Privacy Policy governs website visitors; our Notice of Privacy Practices (NPP) governs your clinical records. Please Click Here to View our HIPAA Notice of Privacy Practices for more details on how your medical info is handled.

7. Data Security and Retention

We implement industry-standard security measures, including SSL encryption, to protect your data. We retain personal information only as long as necessary to provide services to you or as required by Oregon state law and professional record-keeping standards.

8. Your Rights

Depending on your location, you may have the right to:

  • Request access to the personal data we hold about you.
  • Request the correction of inaccurate data.
  • Request the deletion of your data (subject to legal/clinical retention requirements).

9. Children’s Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children without verified parental consent.

10. Changes to This Policy

We may update this policy periodically. Changes will be posted on this page with an updated “Last Updated” date.

11. Contact Us

If you have questions regarding this Privacy Policy, please contact us at:

  • Email: [email protected]
  • Phone: (503) 222-0707
  • Address: 847 NE 19th Ave, Suite 150 | Portland, OR 97232